Elon Technology Blog

Understanding the Clipboard

Hello everybody!Have you ever found yourself wanting to copy more than one thing at a time?Have you ever needed two separate paragraphs that you wanted in another document and had to switch back and forth to copy and paste them?This week, we have a tool that allows you to hold up to 24 items in a sort of copy-paste queue.It’s called…

The Clipboard

The Microsoft Office Clipboard allows you to collect text and graphic items from any number of Office documents or other programs and then paste them into any Office document. For example, you can copy some text from a Microsoft Word document, some data from Microsoft Excel, a bulleted list from Microsoft PowerPoint, some text from Microsoft FrontPage or Microsoft Internet Explorer and a datasheet from Microsoft Access, then switch back to Word and arrange any or all of the collected items in your Word document.In other words, the clipboard is universal.All of your Microsoft Office programs use the same clipboard, so you can copy something from one program to another.

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<![endif]–>Office Clipboard works with the standard Copy and Paste commands. Just copy an item to the Office Clipboard to add it to your collection, then paste it from the Office Clipboard into any Office document at any time. The collected items stay on the Office Clipboard until you exit Office.

To copy items to the Office Clipboard, it must be open in the task pane of an Office program. You can open the Office Clipboard in the task pane by clicking on the Arrow next to “Clipboard” on the left side of the Home menu (see Picture1).

The Office Clipboard is automatically opened when you do one of the following:

• Copy or cut two different items consecutively in the same program.
• Copy one item, paste the item, and then copy another item in the same program.
• Copy one item twice in succession.

The Office Clipboard is not available in views where the Copy, Cut, and Paste commands are not available, but when the Office Clipboard icon is displayed in the status area in the bottom right of the screen, the Office Clipboard is displayed in at least one active Office program.

If you open the Office Clipboard in one Office program, the Office Clipboard does not automatically appear when you switch to another Office program. However, you can continue to copy items from other programs. A message is displayed above the status area to indicate an item has been added to the Office Clipboard.As was previously mentioned, the Office Clipboard can hold up to 24 items. If you copy a 25th item, the first item in the Office Clipboard is deleted.

As items are added to the Office Clipboard, an entry is displayed in the Office Clipboard gallery. The newest entry is always added to the top of the gallery.Each entry includes an icon representing the source Office program and a portion of copied text or a thumbnail of a copied graphic.Collected items remain in the Office Clipboard until you quit all Office programs running on your computer or click Clear All on the Office Clipboard.You can paste items from the Office Clipboard individually, or all at once. The Paste command pastes only the last item you copied. Paste All pastes all of the items stored in the Office Clipboard.

That’s it!I know it seems like a lot, but it is a tool that will save you time.

Until next week,
The elite Program

 

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