Syncplicity is coming: A new way to back up your files

Posted on: January 8, 2014 | By: Ryan Gay | Filed under: Tech Tips

51iBTzOU6pL._SL500_AA300_.pngThis month, Instructional & Campus Technologies will implement Syncplicity, a new tool to aid faculty and staff in backing up their job-related data.  Syncplicity provides a user-friendly interface, allowing faculty and staff to easily manage and back up their important computer files and folders. Since Syncplicity backs up your data to the cloud, you can easily access the data from anywhere using the Syncplicity website  or by downloading the Syncplicity app through the iTunes and Google Play stores.

I&CT is currently developing a schedule to rollout Syncplicity to all departments across campus. Your department will be notified ahead of time when to expect a Campus Technology Support (CTS) technician to visit your area and configure your computer for Syncplicity.

What you’ll get

Here’s what each faculty and staff member with an Elon University-issued computer will receive:

  • 25GB of cloud storage
  • A Syncplicity account – Using the same log as your Elon email user name and password
  • Syncplicity for your computer – A copy of the Syncplicity program will be installed and configured on your computer. A CTS technician will take care of setting up Syncplicity to back up files on your computer. For most users, this will be your ‘My Documents’ folder, your ‘Favorites’ folder, and your ‘Desktop’ folder. Saving anything in these locations will automatically save and back them up to a secure cloud location. But remember: Syncplicity is only for files related to your position at Elon University. CTS will not be held responsible for any data not related to work.
  • Access to the Syncplicity mobile app – Enjoy mobile access to all your backed up files with the Syncplicity mobile app for iOS and Android devices. Free downloads are available in the Apple App Store and the Google Play store.
  • Access to the Syncplicity website – Faculty and staff can log into Syncplicity’s website to view, download, or manage their data online. The website also gives you the chance to share files and folders with colleagues!

Easy and secure

For security-minded individuals, don’t worry! Syncplicity won Elon University over with its complex and efficient security protocols, meaning you can still back up sensitive data without being in violation of any HIPAA or FERPA laws.

The great benefit of Syncplicity is that once you add files or folders to your account, Syncplicity takes care of everything else for you. If you’re working on a spreadsheet and save changes, Syncplicity will make sure the file is backed up with the appropriate changes. Even if you make a mistake, you can log into Syncplicity’s website to view previous versions of documents.

What’s next?

Moving forward, faculty and staff don’t need to do anything to prepare for Syncplicity. Additionally, the launch of Syncplicity means faculty and staff will no longer use network storage as a place to back up their job-related data. This also means that it will be easier to transfer data from computer to computer in instances of computer replacement.

Syncplicity will simplify backing up job-related data to the cloud. Faculty and staff will also find it easier to access material away from their desk and on mobile devices, essential to those who travel or work from a variety of locations. Faculty and staff don’t need to do anything in preparation for Syncplicity—your department will be notified when to expect CTS technicians to get you started with Syncplicity.

If you have any questions, feel free to contact the Technology Help Desk at 336-278-5200.

Ryan Gay

Ryan Gay

Ryan is the Manager of Service Management & IT Project Lead for Instructional & Campus Technologies. He has received both undergraduate and graduate degrees in English from UNC-Greensboro.

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